✦ HOTEL MANAGEMENT v4

Good Morning, Admin

Monday, 13 April 2026 · Grand Nexus Hotel · 3 Buildings · 70 Rooms
📖 Room Status Legend
Available
Category Hold 📌
Reserved
In-House
Cleaning
Maintenance ✕
Blocked ✕
Group Booking 👨‍👩‍👧‍👦
🛏️
47
Occupied
✅
18
Available
📌
4
Hold
💰
₹84K
Today
🪪
2
IDs to Review
💳
₹32K
Unmapped Pay
Live Activity
Group Booking: Sharma Family · 7 Adults · 2 Rooms
Rm 302 (3 persons) + Rm 304 (4 persons) · Walk-In
👨‍👩‍👧‍👦 Group
ID Upload: Priya Mehta · Rm 215
Aadhaar uploaded by guest · Pending admin review
Unmapped Payment: ₹15,000 NEFT · Ref: TXN8823
From: R. Sharma · No booking linked
Scheduled: Rm 503 → Maintenance (20 Apr)
Auto-block set · AC overhaul
Building Occupancy
🏢 Tower-A (25 rooms)72%
5 avail18 in-house2 hold
🏗️ B-Wing (30 rooms)67%
8 avail20 in-house1 hold
🌿 Garden (15 rooms)60%
5 avail9 in-house1 hold
✦ ONE-TIME SETUP · BUILDING MASTER

Building Configuration

Define buildings · Floor count · Rooms per floor · Extra mattress rates per building
💡
One-time setup. Each floor can have different room counts. Extra mattress rates override hotel-level default per building.
✦ ONE-TIME SETUP · ROOM MASTER

Room Configuration

All Rooms
28 rooms
RoomBuildingFloorCategoryRateMattress ₹CapAmenitiesStatusAction
✦ ONE-TIME SETUP · PRICE MASTER

Room Price Configuration

💲 GST ENABLED. Rates are base rates — GST added per slab. Toggle GST in Settings → Tax Settings.
Full Price Table
CategoryWeekday ₹Weekend ₹Monthly ₹GSTExtra MattressSecurityAction
✦ NEW BOOKING

Book Rooms

📅 Dates
Check-In *
Check-Out *
3
nights
👥 Group Size
👨 Males
👩 Females
👦 Kids(5+)
🚪 Rooms needed
3 persons 1 room 3 nights ~3/room
— available
Status
Building
Available Selected ✓ Adjacent ⚡ Occupied Blocked
👤 Contact Person
Full Name *
Mobile *
Email (opt.)
City
Vehicle No. (opt.)
🛏️ Extra Mattress
Per room · Rate per building
No rooms selected yet
📝 Special Requests
🚗 Driver
Tick to add driver room in this booking
💰 Running Total
Select rooms to see bill
✅ IDs — Submit now or anytime during stay
Primary guest ID recommended now. All other IDs can be added later from Guests & IDs panel.
🪪 Primary Guest ID
ID Type
ID Number (opt.)
📁
Upload ID (optional)
JPG PNG PDF · max 5MB
👥 Other Member IDs
⏳ Add now or anytime from Guests & IDs panel
📋 ID Status
Fill members in Step 1
📌 Policy
✅ All adults (18+) must submit ID
⏳ Can submit at check-in or during stay
📤 Guests can upload via hotel portal
⚠️ Warn at checkout if pending
💰 Final Bill
Room Charges₹0
Extra Mattress₹0
GST (~12%)₹0
Security Deposit₹0
Grand Total₹0
💳 Payment
Payment Type
Amount ₹
Payment Mode
TXN Ref (opt.)
📋 Booking Summary
Complete previous steps
💰 Bill Summary
Complete Step 6
✦ QUICK BOOKING · ONE PAGE

New Booking

Fill top to bottom · Right panel shows running total · Confirm at bottom
1 📅 Dates
Check-In *
Check-Out *
3
nights
2 👥 Group
👨 Males
👩 Females
👦 Kids
🚪 Rooms
3 🚪 Select Rooms
— avail
Available Selected ✓ Adjacent ⚡ Unavailable
4👤 Guest
Full Name *
Mobile *
Email (opt)
City
Vehicle No. (opt)
5🛏️ Extras
Select rooms first to set extra mattress
Special Requests
6🪪 ID Proof (optional now)
ID Type
ID Number (opt)
✅ Other member IDs can be added anytime from Guests & IDs panel
7💳 Payment
Payment Type
Amount ₹
Mode
TXN Ref (opt)
Booking Summary
🚶 Walk-In
Fill in dates & group above
No rooms selected yet
⌨️ Keyboard
Tab → navigate fields
Enter → select room tile
Ctrl+Enter → confirm booking
✦ ALL ROOMS — MANAGE

All Rooms

View, filter, and manage all rooms · Toggle maintenance directly
28 rooms
⚡ Quick Maintenance Toggle Click 🔧 on any room tile
Available
In-House
Category Hold
Reserved
Cleaning
Maintenance 🔧
Blocked
🔧 icon = click to toggle maintenance on/off
✦ LIVE ROOM STATUS

Buildings & Rooms

Click any room to act · Purple dashed = Category Hold · ✕ = blocked/maintenance
Available
Category Hold 📌
Reserved
In-House
Cleaning
Maintenance ✕
Blocked ✕
Building: Status:
✦ BOOKING CALENDAR

Room Calendar

Available rooms
Reserved
In-House
Maintenance
April 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
📅 Click a date
✦ RESERVATIONS

All Bookings

IDTypeGuestRoom(s)Check-InCheck-OutAmountGSTIDsStatusActions
✦ GUEST MANAGEMENT

Guests & ID Proofs

🪪
3 member IDs pending · 2 awaiting upload review
All adults (18+) must submit ID · Can upload anytime
In-House Guests
GuestRoom(s)TypeCheck-InPersonsID StatusSecurityBillActions
S
Sharma Family (Lead)
Group · 9876543210
302, B-Wing304, B-Wing
 👨‍👩‍👧‍👦 Group 13 Apr 7 persons ⚠️ 4/7 Pending ₹3,000 ₹18,900
R
Ramesh Sharma
Walk-In · 9876543211
 302, B-Wing 🚶 13 Apr 4A
⚠️ 2/4 Pending
 ₹2,000 ₹12,600
P
Priya Mehta
Walk-In · 8765432109
 215, B-Wing 🚶 12 Apr 1A 📤 Uploaded — Review ₹3,000 ₹19,800
✦ IDENTITY DOCUMENTS

ID Upload & Review

Admin/Staff/Guest can upload · Guest uploads → admin review required
Staff Upload (Auto-Approved)
Guest Upload (Pending Review)
Approved
Rejected — Re-upload Required
⏳
2
Pending Review
✅
8
Approved Today
❌
1
Rejected
⏳ Pending Review (Guest Uploads)
🪪
Priya Mehta
Rm 215 · Aadhaar · Uploaded by: Guest · 13 Apr 9:22 AM
⏳ Pending Review
🛂
Ankit Sharma (Member 3)
BK-1042 · Voter ID · Uploaded by: Guest · 13 Apr 10:05 AM
⏳ Pending Review
All ID Documents
GuestID TypeUploaded ByDateStatusAction
Ramesh SharmaAadhaarStaff13 Apr 2:14 PM✓ Approved
Priya MehtaAadhaarGuest13 Apr 9:22 AM⏳ Pending
Ravi KumarPassportGuest12 Apr 5:30 PM✕ Rejected
📤 Upload ID — Staff/Admin
Select Guest / Booking
Member
ID Type
ID Number
📁
Click to upload or drag & drop
JPG, PNG, PDF · Max 5MB · Staff uploads auto-approved
✦ PAYMENT MANAGEMENT

Payments & Mapping

Record all payments · Map to bookings · Track unmapped amounts
Mapped — Linked to Booking
Unmapped — Needs Mapping
Partial / Instalment
Refund
💰
₹84K
Today
⚡
₹32K
Unmapped
⏳
₹44K
Pending
🔒
₹24K
Security Held
⚡ Unmapped Payments — Map to Booking
₹15,000 · NEFT
Ref: TXN8823 · From: R. Sharma · 13 Apr 8:32 AM
Unmapped
₹17,000 · UPI
Ref: UPI7741 · 9876543210 · 12 Apr 6:15 PM
Unmapped
All Payment Records
Ref / TXNAmountModeFromDateBookingGSTStatusAction
RCP-041₹11,580CashRamesh Sharma13 AprBK-1042₹1,080✓ Mapped
RCP-040₹5,000UPIVikram Singh12 AprBK-1043₹480✓ Mapped
TXN8823₹15,000NEFTR. Sharma13 Apr— Unmapped—⏳ Unmapped
✦ ROOM SCHEDULE

Maintenance & Block Schedule

Set future dates — room auto-changes status on that date
🗓️
Advance Block: Schedule a room to automatically go into Maintenance or Not-for-Booking from a future date. No manual action needed on that day.
Scheduled Maintenance
Scheduled Block (Not for Booking)
Scheduled Release
🔧
3
Upcoming Maint.
🚫
1
Scheduled Blocks
✅
2
Releases This Week
Scheduled Events
Room 503 → Maintenance
Tower-A · From: 20 Apr · To: 25 Apr · Reason: AC overhaul
In 7 days
Room 104 → Not for Booking
Tower-A · From: 1 May · Until further notice · Staff use
In 18 days
Room 305 → Available (Release)
Tower-A · Release on: 15 Apr · Maintenance ends
Tomorrow
✦ CHECK-IN / CHECK-OUT

Front Desk

📥 Arrivals Today (6)
GuestTypeRoom(s)IDs
Vikram Singh
2 Adults
 📌 Advance Assign Now Collect Now
Sharma Family
Group · 7 Adults · 2 Rooms
 👨‍👩‍👧‍👦 Group
302304
 Collect Now
📤 Checkouts Today (8)
GuestRoomIDsBill
Ramesh Sharma
302, B-Wing
 302 ⚠️ 2 Missing ₹12,600
Priya Mehta
215, B-Wing
 215 ✓ Complete ₹19,800
✦ BILLING

Billing & Invoices

💰
₹84K
Today
⏳
₹32K
Pending
📊
₹9.4L
Monthly
🏛️
₹1.7L
GST Collected
Recent Invoices
InvoiceGuestRoom(s)TotalGSTPaymentStatusAction
INV-2342Sharma Family (Group)302 + 304₹18,900₹2,268Cash ✓Paid
INV-2341Ramesh Sharma302₹13,212₹1,512Cash ✓Paid
INV-2340Priya Mehta215₹20,340₹2,040SplitPartial
✦ SYSTEM SETTINGS

Configuration

🪪 ID Settings
All Members ID Required
Tracks pending with blinking badge
All Guest Details at Booking
Require name+mobile for each member
Late ID Submission
Warn at Checkout
Detailed M/F/Kids Count
🏨 Booking Settings
Security Deposit
Advance Booking
Category hold, room TBD
Group Booking
Multiple rooms under one booking ID
Instalment Payments
Central Reception Mode
🏛️ Tax / GST Settings
GST Enabled (Master Switch)
OFF → removes GST from bills, invoices, tables everywhere
Show GST Breakup
GSTIN
Hotel Legal Name
🛏️ Extra Mattress (Hotel Default)
Rate ₹/night
Max per room
Building-level rates in Building Master override this default.
⚡ Active Settings Summary